Archive for category Financial Info
2010 Insurance Premiums Are Due!
Posted by Webmaster in Due Dates, Financial Info on January 1, 2010
The California State PTA insurance and bonding premium for 2010 is:
- $202.00 for each unit,
- $120.00 for each council.
Be sure to include your PTA unit (or council) name, address, contact person’s name with phone number and email address with your payment.
Units that are “out-of-council” should send all payments to Susan Bell, Financial Secretary (contact her or view the latest Seventeena to find the address to mail to. DO NOT SEND PAYMENTS TO CALIFORNIA STATE PTA.
Units that are “in-council” should send in their insurance premium payments to their council treasurer in December, so councils can forward the payments to 17th District PTA by the Jan. 15, 2010 due date.
(Am I in- or out-of-council?)
Any payment received from councils or out-of-council units that is postmarked after January 15, 2010 (postmarked) will incur a $25.00 late fee. Please submit the payment along with a remittance form.
Also due to Seventeenth District will be the Workers Compensation Form [PDF]. This form is due to your council treasurer, if “in-council,” in December.
All “out-of-council” units should send the form to Susan Bell, Financial Secretary by January 15, 2010 (postmarked).
If no one was employed or paid (even babysitters!) by your PTA in 2009, then fill in “NO ONE PAID” on the Workers Compensation form. If payments made to ALL employees totaled $1,000.00 or more, then your PTA will need to pay 5% of the amount over $1,000.00 to Seventeenth District PTA.
DO NOT MAIL THE FORM TO CALIFORNIA STATE PTA, even though their address is on the top of the form!
If you have any questions, please contact Susan Bell, Financial Secretary.
Remitting Per Capita Dues
Posted by webmaster in Due Dates, Financial Info on September 10, 2009
Councils and out-of-council units: per capita remittance of dues ($3.50 per member) to district, state and national PTA should be sent in monthly. Remittance forms can be downloaded from the Forms page. Send checks, payable to 17th District PTA, to
Susan Bell, Financial Secretary
17th District PTA
c/o San Mateo County of Education,
101 Twin Dolphin Drive,
Redwood City CA 94065-1064.
AUDITS
End of year audits are due NOW! NOTE: State PTA allows you to send in your audit before it is adopted by your PTA.
PTA units that are part of councils must send their audit to their council. The council will forward the audit to the 17th District PTA.
PTA units that are not part of councils must send their audits directly to the 17th District:
17th District PTA Auditor, Myra Gruschka,
c/o San Mateo County Office of Education,
101 Twin Dolphin Drive,
Redwood City, CA 94065-1064
When submitting your audit, please include the audit report form, the audit checklist and a copy of the last bank statement of the audit period.
PTA Councils: Your council audit is also due. Forward your audit along with the unit audits to:
17th District PTA Auditor, Myra Gruschka,
c/o San Mateo County Office of Education,
101 Twin Dolphin Drive,
Redwood City, CA 94065-1064
If you have any questions, please contact Myra Gruschka, Auditor.
TAX FILING
All PTAs, units and councils must file a version of IRS form 990 for the past tax year (2008) by November 15 this year. Send copy of your filing (or receipt, if filing 990N) to your council or district financial officer. Observe the IRS deadline, even if only to file for an extension. Your non-profit status depends upon fulfilling this requirement.
If you have any questions, please contact Helen Geimer, Treasurer or Susan Bell, Financial Secretary.
Letter to the Editor
Posted by Webmaster in 17th District News, Financial Info on August 7, 2009
17th District President Colette Rudd wrote the following letter to the editor of the San Mateo Daily Journal, which was published in today’s (August 7) edition of the paper.
Resources for parents, volunteers available
Editor,
As a volunteer for the California State PTA (California Congress of Parents, Teachers and Students, Inc.), I am always dismayed to read about theft of money that was intended to benefit children (“Parent association head takes embezzlement plea” in the July 30 edition of the Daily Journal).
The California State PTA offers training to prevent theft and insurance to cover losses when theft occurs. However, not all parent associations are part of the PTA. Many readers may not realize that the Fair Oaks Parent Association, which was impacted by the theft, is not part of the state PTA. Public trust is important to us. Our purpose is to promote the well-being of all children and families. We also work to educate PTA officers in comprehensive financial procedures that are required for nonprofit organizations, help prevent losses and protect honest and hardworking volunteers from false accusations. I hope all families in schools in San Mateo County recognize the benefits and become a part of the California State PTA. The 17th District PTA office is located at the San Mateo County Board of Education. Our contact information is on our Web site www.17thdistrictpta.org.
Colette Rudd
San Mateo
On a related note, if your PTA is in need of assistance or guidance dealing with issues, financial or other, please take advantage of the resources that 17th District PTA can make available to you. Contact Colette Rudd (17th District President) and Pam Selli (17th District Vice President of Leadership) for assistance.
If you are interested in forming a new PTA within San Mateo County, you should also contact Colette Rudd and Pam Selli using the links above, who will be able to guide you through the process.
December 2008 PTA Connects
Posted by Webmaster in Financial Info, State PTA Communications on December 16, 2008
The December issue of California State PTA’s e-mail newsletter contains information to help you focus your PTA’s fundraising and ensure that it’s not turning into your school’s piggy bank, along with a number of other reminders. View the December 2008 issue of PTA Connects or subscribe to the PTA Connects e-mail newsletter.
2009 Insurance Payments Information
Posted by Webmaster in Due Dates, Financial Info on November 25, 2008
All PTA units and councils are required to pay insurance fees in order to remain in good standing. Here is the information that units and councils need to know for this year’s insurance payment. Please note that the fees typically vary year-to-year, so future insurance payments may be higher or lower than these.
2009 Insurance Premiums for Units: $190
General liability $80; Directors & Officers $40; Bonding $56; Workers Comp. $14* = $190.00
*If your total payroll for individuals that your unit hires exceeds $1000, then you may have to pay an additional premium for workers compensation insurance. The Workers Compensation Report form [PDF] can determine how much this premium will be.
All units MUST submit a Workers Compensation Report form [PDF] along with your insurance payment, even if your unit did not pay anyone. (If no one was paid, write “NO ONE PAID” across the form.)
In-Council Units: Submit your insurance payment & workers comp. form to your council. Contact them to determine their due date; it will likely be in mid-December.
Out-of-Council Units: Submit your insurance payment, with a remittance form (download PDF or download MS Word) and your workers comp. form directly to 17th District by Dec. 31, 2008. The address to send the payment to is located on the remittance form.
A $25 late fee will be charged for insurance payments postmarked after the deadline.
2009 Insurance Premiums for Councils: $110
Directors & Officers $40; Bonding $56; Workers Comp. $14* = $110.00
*If your total payroll for individuals that your council hires exceeds $1000, then you may have to pay an additional premium for workers compensation insurance. The Workers Compensation Report form [PDF] can determine how much this premium will be.
All councils MUST submit a Workers Compensation Report form [PDF] along with your insurance payment, even if your council did not pay anyone. (If no one was paid, write “NO ONE PAID” across the form.)
Submit your council’s insurance payment and workers comp. form, plus the payments and forms your council has received from your units to 17th District by Dec. 31, 2008. Use the council remittance form (download PDF or download MS Word) to submit your payment and itemize the payments that you forward from your units.
A $25 late fee will be charged for insurance payments postmarked after the deadline.
Questions? Contact Myra Gruschka, 17th District Financial Secretary.
Have You Submitted Your Per Capita Yet?
Posted by Webmaster in Due Dates, Financial Info, Membership on November 24, 2008
Every unit was required to submit their initial per capita dues to 17th District by November 15th. In order to remain in good standing, each unit must have submitted per capita for at least 15 members by this date. If you have not done this yet, please contact Myra Gruschka, 17th District Financial Secretary, right away, or your unit may be in danger of losing its charter.
Please remember that your membership drives don’t end in the fall, but continue year-round! Continue to submit per capita for all of your members as you receive them on a monthly basis until March 2009. (Because PTA’s membership year ends on March 31, 2009, any per capita received after March will count to the 2009-10 school year.)
Also, please make sure that all of your members receive membership cards! Every person who joins your unit should receive their membership card so that they can be entitled to the numerous member benefits that are a part of joining PTA. Members also must have a current membership card to apply for PTA grants and scholarships and to attend the California State PTA Convention in April/May. You can download the template for printing membership cards [MS Word], and you can obtain more membership cards by contacting John Sanna, 17th District Membership Chair.
Every PTA Must File a Tax Return This Year! No Exceptions!
Posted by Webmaster in Financial Info on September 5, 2008
The following information was forwarded to us from Doug Pickford, California State PTA Treasurer, and is important for all units, councils, and districts.
PTAs with Gross Receipts normally $25,000 or less and PTAs with average gross receipts less than $25,000 over the last three (3) years file a 990N. (This is a major benefit if a PTA has been filing a 990 because sometime in the past it was required to file a 990, but in the last few years revenues have significantly changed.) The 990N return is filed online at www.IRS.gov/charities.
PTAs with Gross Receipts over $25,000 and less than $100,000 and with assets less than $250,000 file a 990EZ.
PTAs with Gross Receipts over $100,000 and/or with assets of more than $250,000 file an IRS 990.
Most unit and council PTAs will not need to file a California 190 or an IRS 990T, unless they are separately incorporated. However, if the PTA has unrelated income in excess of $1000, these forms are required.
Sale of advertising (not recommended) is unrelated business income. Sponsorship income is related income and not unrelated business income.
There are exceptions to unrelated business income.
Schedule B must be completed if the PTA receives a donation of $5,000 or more from a single donor.
CONSULT YOUR TAX PROFESSIONAL!!!
THE CALIFORNIA STATE PTA STRONGLY RECOMMENDS THE PTA USE A TAX PROFESSIONAL WITH NONPROFIT EXPERIENCE TO FILE THE 990 OR 990EZ.
The due date for all of these forms is the 15th day of the fifth month after the fiscal year end.
For example, a PTA with a fiscal year end of June 30 must file these forms by November 15th. Extensions of time to file are available if properly requested using IRS Form 8868.
If you have further questions, contact Doug Pickford, California State PTA Treasurer or Susan Bell, 17th District PTA Treasurer.
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